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Description Academic Report Guideline(Co-op) (please do not include this text in the final report, just follow its guidelines and use the cover page a

Description

Academic Report Guideline(Co-op)

(please do not include this text in the final report, just follow its guidelines and use the cover page above)

The report should be submitted within two weeks after you finish your Co-op training Program.

In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the following format

General instructions for writing the final report:

The report must be written in English language.

The word limit is 3000-4000.

If the report word count is not within the required word limit, marks will be deducted.

The font size is 12, Times New Roman, justified, 1.5 space.

Main headings use font size of 16 and bold.

Add page numbers in the middle bottom of the page.

Plagiarism or copying from other sources will result in ZERO marks.

This report must be submitted on Blackboard (WORD format only) via the allocated folder.

Your work should be clearly and completely presented; marks may be reduced for poor presentation. This includes filling your information on the cover page.

Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks being awarded.

First Page

The first page should display the student’s full name, internship start and finish dates, working hours per week, company/institution name, and the cover page.

The field instructor should sign on the first page.

A Brief Executive Summary of the Internship

A one-page summary of the company/institution and a short account of the major activities carried out during the internship period.

Acknowledgment

To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor, academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training journey. This part will aid the students to learn basic elements of academic writing. To express their appreciation in a concise and professional manner.

Table of Contents

Contents of the report with page numbers, list of tables, and list of figures.

Introduction

A brief of the report. The Aim of the report.

Chapter 1: Description of the company

This section should answer the following questions:

What is the full title of the company/institution?

Give a brief history of the company, full mailing address and relevant weblinks

What is the type of ownership of the company/institution?

State the main shareholders and their shares.

What is the sector that the company/institution operates in?

Specify the products and services produced and offered to its customers/clients.

Who are regarded as the customers/clients of your internship company (consider the end users, retailers, other manufacturers, employees,etc.)?

Provide an organization chart of the company, along with information on the number of employees. Provide a list of functions performed by different departments/divisions in the internship organization. Provide an overview off the production system or service procedure (what are the resources, inputs, outcomes, andconstraints?)

Provide a process chart of a major product and/or service.

The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and Management).

What kind accounting/finance/IT//quality/marketing standards and principles are used in the organization?

Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools) used in the company.

Describe the quality planning and control activities in the internship organization.

Describe the quality control activities throughout the life cycle of the product/service groups

What kind of financial analysis and decision-making methods are used by corporate treasurers and financial managers in the internship organization?

What types of marketing, selling, and human resources analysis are performed (cost system, evaluation of consumers, needs, product strategy, distribution strategy, promotional strategy)?

Chapter 2: Internship activities

This is the main body of your report. During the internship period, the focus of the training may on the following types of analysis and questions. You do not have to answer all the questions in the list: Describe your working conditions and functions, such as: Who is your supervisor (include his/her name and his/her position); other team members or co-workers and what their functions are to complement yours.

Provide a detailed description about the department(s) that the trainee did her/his training with them. Adding all sub-divisions for this department(s) if it is available. Student can add to this description a supported chart.

Detailed descriptions about all tasks and activities that the trainee did them during her/his training period.

Gained skills and how they added value to your work

Other tasks that are not related to the trainee’s major that done by her/him at the company should be included in this chapter as well.

What types of incentives did you get as a trainee to be more proactive and productive?

Describe what kind of working documents and analysis you did there and what experiences you have gained throughout yourtraining. Provide examples of your work.

A comparison between theory (things you have learned in the classroom) and practice (things you did or observed at the company) must be made and highlighted. In this section the student can add a supported table includes which academic course (s) (course title and code) helped to perform training tasks. For example, two columns; the first one shows the course name and second column shows the tasks performed and related to this course.

Show some work samples that you have encountered/conducted at the company through graphs, pictures, data, drawings, or design calculations and include them in your report.

Lessons learnt (what the overall benefits gained from the training program)

Chapter 3: Recommendations

Advantageous that helped the student in completing the training program.

Disadvantageous and challenges that faced the student and how he/she did overcome them.

Recommendations to improve training program in the college.

Recommendation for the training company. Conclusion Sum up and summary of the training experience. Reference If it is needed Appendix (option) This will help the instructor to have a background about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for future job application especially for fresh graduates who do not have previous practical experiences.

Basic information (name, city, contact details…etc.).

Job objectives.

Academic qualifications.

Practical experiences.

Skills this will help the instructor to have a background about the trainee and his/her previous experiences

College of Administration and Finance Sciences
Practical Training Registration
Student Name
FAHAD MAJED ALOTAIBI
Student ID
200079888
Major
Training Organization
Business Administration
Name: Royal Commission for Jubail & Yanbu
Address: Ras Alkhair
Training Supervisor Contact Details
Name: MOHAMMED MESHAL ALMUTERI
Designation: Fire Chief
Department: Industrial Security and Safety
Email: [email protected]
Telephone #: 0566639953
Trainee Responsibilities
1- Handle administrates work related to his shift
2- Coordinate and follow up with HR department
as needed.
3-Writing daily report.
4-Writing monthly, quarterly statistical reports
Work Hours
Per Week: 40
Total Work Hours: 600
Joining date
‫ هـ‬1445/07/02
‫ م ــــ‬2024/01/14
Page 1 of 2
College of Administration and Finance Sciences
By the Training Organization Representative:
By signing this registration form, I understand that:
• The student is required to undergo rigorous formal training in the responsibilities mentioned
above for the agreed hours.
• Any update about student, his performance, behavior would be promptly communicated to
college via assigned email address and will be kept confidential from the student.
• The organization understands that student responsibilities in the organization are purely
voluntary and no monetary exchange is mandated by the college.
• In case of any information furnished by the student proving wrong, both parties have right to
terminate the training program after intimation.
Trainee Supervisor Name: MOHAMMED MESHAL ALMUTERI
Trainee Supervisor Designation: Fire Chief
Trainee Supervisor Signature: ASIM
ALGHAMDI /
By the Student:
I hereby state that all information provided above is correct and the responsibility of its authenticity
solely lies on me. In case of any fallacious information, college hold the right to cancel the training
registration.
Student Name :Fahad Majed Alotaibi
Student ID 200079888
Student Signature
Comments:
Job Vacant Trainee Availability?
√󠄀 Yes, we can accept _________ trainees
󠄀 No
Submission Instruction:
The student-training supervisor, after getting the details filled in, is required to sign and stamp the
document and get it signed from the student as well. After completing, the training supervisor is
requested to send the scanned form on following email address and the course supervisor:
[email protected] Field Experience Training Guide (from the quality department).pdf
Note: Without receiving of filled registration form, the college will assume the training not to have
initiated.
Page 2 of 2
College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?
College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date: _15__/__02_/_2024__
End Date: __27_/__03_/__2024_
Student’s Name: Fahad Majed Al Otaibi
Training Organization: Royal Commission for
Jubail & Yanbu
Trainee Supervisor Name: Mohammed Al Muteri
Student’s ID Number: S200079888
Course: Management 430
Academic Year/Semester:
CRN: 23558
Trainee Department: Industrial Security and Safety
Faculty Member: Faisal Al Hathal
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?
The primary duties I performed today consist of preparing
numerous written documents for the company’s marketing
and communication campaign, which are comprised of the
following: The main roles were designing of attractive and
Task(s)
attention-grabbing social media posts, authoring of
convincing emails, and writing blog posts that inform.
Besides, I also used my capabilities in editing and
proofreading the external documents in order to ensure that
they are correct and they are according to brand guideline
standards.
What skills did you learn through the month?
Over the course of the day, I not only expanded my own
ability to write in a more targeted fashion for different
platforms and audiences, but I also enhanced my skills in
New skill(s)
adapting my writing style. Forming effective social media
posts needed to be descriptive, snappy and to-the-point on
one hand, while email campaigns demanded a more
persuasive and promotional voice on the other. Making blog
College of Administration and Finance Sciences
stories helped me improve my writing skills such as longform writing as well as putting complex things in an
interesting way.
How many meetings did you attend?
I attended the weekly marketing team meeting, where I gave
the updates on the progress of my writing tasks and took
valuable feedback that helped me to enhance my work. This
Meeting(s)
collaborative session revealed the vision that my initiatives
followed closely and never differed from the general
marketing strategy, which helped to maintain consistency
between all communication channels.
What are the difficulties you had this month?
One substantial challenge I encountered was ensuring that the
distinct brand voice and tone were unified through all written
materials. Through every single communication reaching a
distinct audience and goal, the question of how to achieve the
Difficulty/ Challenge(s)
balance between the brand voices and making little but
essential variations was crucial.
College of Administration and Finance Sciences
How did you overcome these difficulties?
One of the challenges I faced was to ensure that my tone of
voice and the style of the writing properly represented the
brand values. To overcome this challenge I studied the brand
style guide and worked closely with the marketing team to
ensure that my writing was accurate. Feedback from
supervisors and teammates has enabled me to pinpoint my
weaknesses in terms of creating a branded voice that is in
sync while at the same time communicating the intended
message.
What did you learn from completing the tasks
The tasks of the day were of great help for me to understand
why the style of writing in the marketing and
communications spheres should be as clear, concise and
engaging as possible. I got the belief in influencing my style
Learning
of writing to the various platforms and the target audiences
while at the same time retain a consistent brand voice. And
during that period I understood the main thing about
collaboration and how important it is to use the feedback to
improve my work.
College of Administration and Finance Sciences
What did you want to learn more?
Moreover, I plan to improve my content strategy and
planning knowledge and skills in the future. Having the
ability to come up with and implement a streamlined content
strategy, which synchronizes with the marketing goals, will
be of the essence as I continue my career as a writer.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name: __ Fahad Majed Al Otaibi_
Signature:
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date:27 /03/2024
End Date:30/04/2024.
Student’s Name: Fahad Majed Al Otaibi
Training Organization: Royal Commission for
Jubail & Yanbu
Trainee Supervisor Name: Mohammed Al Muteri
Student’s ID Number: S200079888
Course: Management 430
Academic Year/Semester:
CRN: 23558
Trainee Department: Industrial Security and Safety
Faculty Member: Faisal Al Hathal
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?
This month, I was asked to cover different administrative
tasks pertaining to my shift, such as being responsible for
scheduling the daily activities and coordinating all of them.
Moreover, I actively cooperated with the HR department to
Task(s)
solve any personnel issues or meet any other needs.
Furthermore, I reported daily to record the team’s
achievements and progress. In addition, I gathered and
analyzed the figures and wrote reports to deliver to the upper
management of the Royal Commission for Jubail & Yanbu
regarding our performance on a quarterly and monthly basis.
What skills did you learn through the month?
During the month, I honed my organizational and
analytical skills by efficiently completing many tasks at once
New skill(s)
at the Department of Industrial Security and Safety. I could
also increase my communication skills by regularly liaising
with the HR department and writing exhaustive reports.
How many meetings did you attend?
The meeting agenda this month consisted of five meetings,
Meeting(s)
assigned team meetings and my conversations with human
resource management.
College of Administration and Finance Sciences
What are the difficulties you had this month?
One of the most challenging things I did this month was
dealing with some last-minute changes in the schedule that
needed my quick adaptation and coordination among team
members. Furthermore, preparing and processing data for
statistical reports was a problem for me because it was really
difficult to understand the complexity of the information.
Difficulty/ Challenge(s)
How did you overcome these difficulties?
To solve those problems, I applied different techniques, such
as prioritize the tasks during working hours, communicating
with my coworkers, and asking my supervisor Mohammed Al
Muteri, when needed. In addition to that, I developed my data
analysis skills by doing practice and research activities that
would enhance the precision and accuracy of the statistical
reports.
What did you learn from completing the tasks?
The accomplishment of the tasks I was given this month
showed me that I needed effective communication and time
management in order to enable smooth operations and fulfil
Learning
team aims. Furthermore, I acquired data analysis and report
writing expertise that will serve me well in similar projects in
the future.
College of Administration and Finance Sciences
What did you want to learn more?
My goal is to advance my analytical skills by investigating
more complicated data analysis techniques and tools related
to safety and security. I am also interested in learning more
about project management strategies to help me ensure that
everything is done correctly and on time.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name: __ Fahad Majed Al Otaibi_
Signature:
College of Administration and Finance Sciences
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date:14/01/2024
End Date:15/02/2024.
Student’s Name: Fahad Majed Al Otaibi
Training Organization: Royal Commission for
Jubail & Yanbu
Trainee Supervisor Name: Mohammed Al Muteri
Student’s ID Number: S200079888
Course: Management 430
Academic Year/Semester:
CRN: 23558
Trainee Department: Industrial Security and Safety
Faculty Member: Faisal Al Hathal
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
Task(s)
New skill(s)
Meeting(s)
What are the activities and tasks given to you during this
month?
• Handle administrative work related to your shift, such
as organizing documents, scheduling tasks, or
managing inventory.
• • Coordinate with the HR department as needed,
including following up on employee queries, assisting
with recruitment processes, or updating personnel
records.
• • Write daily reports summarizing activities,
achievements, and any notable events during your
shift.
• • Prepare monthly and quarterly statistical reports
analyzing key performance indicators, trends, and
areas for improvement.
What skills did you learn through the month?
• Learned advanced data analysis techniques for
preparing statistical reports.
• • Developed stronger communication skills through
regular interaction with the HR department.
• • Enhanced time management abilities to efficiently
handle administrative tasks within tight deadlines.
How many meetings did you attend?
• Attended 4 team meetings to discuss project updates
and upcoming deadlines.
• • Participated in 2 meetings with the HR department
to review recruitment strategies and address employee
concerns.
What are the difficulties you had this month?
Difficulty/ Challenge(s)

Managing time effectively while juggling multiple
administrative tasksandreportwriting responsibilities.
College of Administration and Finance Sciences
• The challenge in accurately interpreting complex
statistical data for the monthly and quarterly reports.
How did you overcome these difficulties?
• Prioritized tasks based on urgency and importance,
utilizing time management techniques such as the
Eisenhower Matrix.
• • Sought guidance from senior colleagues and utilized
online resources to improve data analysis skills,
enabling more accurate interpretation of statistical
data.
What did you learn from completing the tasks
• I learned the importance of effective communication
and collaboration with other departments, such as HR,
to ensure smooth operations.
• • I gained proficiency in data analysis tools and
techniques, contributing to more insightful and
actionable statistical reports.
Learning
What did you want to learn more?
• I am interested in further developing data
visualization skills to present statistical findings in a
more engaging and understandable format.
• • I want to explore project management
methodologies to improve task prioritization and
resource allocation.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
Name: __ Fahad Majed Al Otaibi_
Signature:

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